AIA Chicago Terms and Conditions

Upon entering your award submission, you must be in compliance with the terms and conditions set forth in the Rules and Regulations (“Rules”). Your eligibility to receive the Award is contingent upon your completion and acceptance of this Verification.

Use of Submitted Photos and Images
The undersigned 2025 entrant (referred to herein as “you”, “I”, “me” or “Entrant”), hereby grants The American Institute of Architects Chicago (“AIA Chicago”) and its agents, volunteers, employees, successors, assigns, and representatives the irrevocable and unrestricted right (but not obligation) (the “License”) to publish, distribute, post on its website and on its social media accounts, and otherwise use the Entry (and all information submitted in connection therewith) including, without limitation, all site, floor and other plans, images, drawings, renditions, photographs, tables, statements, descriptions, video, biographical information, contact information, firm names, names of the members of the design team, digital images, scans and other visual recordings submitted along with the Entry (collectively, the “Images”) as it sees fit in its sole discretion including, without limitation, to publicize the AIA Chicago program and the Award winner, and in its publications, marketing, promotional, fundraising, communication, educational and other materials (including, but not limited to its websites, videos, newsletters, advertisements, brochures, fundraising materials and any and all other medium) 
(collectively, the “Materials”). 

Representations and Warranties 
I hereby make the following representations and warranties to AIA Chicago:

1. I have read and understand the Rules and Regulations and this Verification.
2. The Images do not violate any copyright, proprietary rights or personal rights of others and have obtained all necessary permissions (including, without limitation, the permission of any individual, copyright holder, architect, photographer, or owner)
   1. reproduce or use any Images for which I am not the author or copyright holder; and
   2. to grant AIA Chicago the License. Proper attribution has been included on all Images. I am authorized to make these representations.
3. My entry is in full compliance with the Rules and all information included in my Entry and this Verification is complete and accurate. 

Sponsorship Program Additional Terms

Upon execution by Sponsor and acceptance by AIA Chicago, its sponsorship agreements and these Additional Terms (additional terms) will constitute a valid and binding agreement by and between Sponsor and AIA Chicago (agreement). AIA Chicago reserves the exclusive right to control all aspects of its Sponsorship Program (program), its events, publications and advertisements; and specifically reserves the right to determine the eligibility of organizations to participate in the Program, AIA Chicago events and other offering, and the right to accept or reject any contract, agreement and/or registration of any company or individual for its events and offerings. AIA Chicago reserves the right to render all interpretations and decisions, should questions arise and to establish further regulations as may be necessary to the general success and well-being of the program and its events. AIA Chicago’s decision and interpretations shall be accepted as final in all cases. The acceptance of this agreement does not carry nor imply AIA Chicago’s endorsement of Sponsor or any of its products or services and Sponsor may not use AIA Chicago’s name, logo or other trademarks in any manner which would give the impression that AIA Chicago endorses its products or services. Sponsor agrees to conform to all terms set forth in the agreement, as well as all additional rules, regulations, terms and conditions set forth in these additional terms. Breaches or infractions of this agreement may jeopardize the right to participate in the Program.

Indemnification

Sponsor shall defend, indemnify and hold AIA Chicago and its officers, directors, employees, and agents harmless from and against all liabilities, costs, damages, losses and expenses (including reasonable attorney fees) arising out of or related to any claim brought against AIA Chicago that the Sponsor materials, documents, etc. infringes, violates, trespasses or constitutes the unauthorized use or misappropriation of any Intellectual Property of any third party.

Use of Logo and Sponsor Name

AIA Chicago shall have the limited right to use the Sponsor’s name, logo, and certain marketing materials provided by the Sponsor for the sole purpose of promoting, marketing and demonstrating AIA Chicago. AIA Chicago shall have the right to refer to the Sponsor as a Sponsor of AIA Chicago in its advertising and promotional materials, as well as publish its own press releases regarding Sponsor’s relationship with AIA Chicago. AIA Chicago shall submit to Sponsor a copy of all advertising and promotional materials containing Sponsor’s name, logo or products and/or referring to Sponsor’s products or services prior to their first use for Sponsor’s prior approval, which may be granted in Sponsor’s sole and absolute discretion.

Links and Referrals

AIA Chicago shall have the right to direct traffic to the Sponsor’s web site in conjunction with the delivery of the benefits under the agreement. Termination. Without prejudice to any other remedies, at any time by giving notice to Sponsor, AIA Chicago may terminate the agreement and Sponsor’s participation in the Program as follows: (i) upon 10 days’ written notice to Sponsor if Sponsor has committed a material breach of its obligations under this agreement, and such breach is not cured within the 10 day notice period; and (ii) Sponsor fails to pay the fees due or purchase the sponsorships and/or advertisements or other commitments set forth in the agreement pursuant to the terms of this agreement within 5 days of the date such payment is due.

Sponsor will remain responsible for payment in full in the vent AIA Chicago terminates this agreement for the above reasons. Without prejudice to any other remedies, at any time by giving notice to AIA Chicago, Sponsor may terminate the agreement and its participation in the Program as follows: (i) upon 10 days’ written notice to AIA Chicago if AIA Chicago has committed a material breach of its obligations under this agreement, and such breach is not cured within the 10-day notice period. Sponsors cancelling this agreement for any other reason shall be responsible for payment in full.

Payment

All amounts payable by the Sponsor are due in full on the date(s) established by AIA Chicago and must be paid by check or wire transfer (unless otherwise agreed to by AIA Chicago in writing). All fees related to sponsorship of specific events must be paid in full according to the due date prior to each event. AIA Chicago may, at its option, charge Sponsor interest of 1½% per month and collection charges on any fees not paid when due. Sponsor will be responsible for the payment of any applicable present or future sales, use, excise or other similar tax (excluding taxes based on AIA Chicago’s net income) applicable to this agreement. All sponsorship and other fees paid pursuant to the terms of this agreement are non-refundable, except in the case of AIA Chicago’s uncured material breach, in which case AIA Chicago will refund to Sponsor pre-paid amounts for benefits not received as of the effective date of such termination.

Force Majeure

In the event a sponsored event or other recognition or benefit offered under the Program is impacted, impaired, rescheduled, reimagined, takes a different form/format, or does not take place for any reason as a result of fire, flood, tempest, inclement weather, act of g-d, governmental intervention, malicious damage, act of war, cyber-attack, pandemic, epidemic, governmental order, terrorism, strike, lock-out, labor dispute, riot or other cause or agency over which AIA Chicago has no control and renders the program, benefit or one or more AIA Chicago event commercially impracticable, inadvisable, illegal or impossible, or should AIA Chicago decide that because of any such cause that it is necessary to cancel or postpone one or more of its events or Program benefits, AIA Chicago will not and will not be obligated to indemnify or reimburse the Sponsor in respect of any damage or loss, direct or indirect, arising as a result thereof and will not be obligated to refund any sponsorship or other fees previously paid to AIA Chicago in connection with such event(s), pursuant to this agreement or in connection with the Program. AIA Chicago will use its commercially reasonable best efforts to adjust the Program benefits accordingly and recognize Sponsor’s support of AIA Chicago in an alternative manner (as determined by AIA Chicago in its sole discretion).

Limitation of Liability

IN NO EVENT WILL AIA CHICAGO BE LIABLE FOR INCIDENTAL, SPECIAL OR CONSEQUENTIAL PENALTIES OR DAMAGES, INCLUDING LOST PROFITS, EVEN IF AIA CHICAGO HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SPONSOR AGREES THAT ANY LIABILITY OF AIA CHICAGO FOR DAMAGES ARISING OUT OF THE PROVISION OF SERVICES, PROGRAM BENEFITS, SPONSORHIPS OR FAILURE TO PROVIDE THE SAME, REGARDLESS OF THE FORM OF ACTION, SHALL NOT EXCEED THE FEES PAID BY SPONSOR PURSUANT TO THE TERMS OF THIS AGREEMENT.

Governing Law, Resolution of Disputes

This Agreement shall be governed by and construed in accordance with the laws of the State of Illinois without giving effect to conflicts of law.