About the Job
We are seeking a Manager of Education and Awards to join our dynamic team. Strong applicants will have demonstrated experience managing volunteers and planning educational programs or speakers for adult learners. Advanced communication and project management skills and an ability to collaborate with a wide variety of people are critical to the success of this position. The Manager of Education and Awards is responsible for managing the development of AIA Chicago’s educational content as well as annual honors and awards programs.
*In order to be considered for this position all candidates must submit a compelling cover letter that includes why you are interested in this specific position with AIA Chicago.*
Professional Development for Members (65%)
- Manage the design and development of AIA Chicago’s annual portfolio of 75+ learning opportunities.
- Serve as the primary staff liaison and content support for AIA Chicago’s 15+ Knowledge Community (KC) volunteer leaders.
- Maintain regular contact with educational volunteer leaders to ensure each group is delivering a series of high-quality annual programs with a diverse representation of experts.
- Continually seek to identify the educational needs for recent graduates, emerging professionals on the path to licensure, mid-career managers, experienced leaders, and Fellows.
- With the Executive Director, develop AIA Chicago’s new processes for annual volunteer recruitment, onboarding, and leadership training.
- Maintain a focus on programs which support the organization’s objectives of creating a more equitable, just, diverse, and inclusive architectural profession and empowering architects to design for a changing climate.
- Support the Executive Director and partner with the Board’s VP of Education and the Education Committee in implementing Strategic Planning initiatives.
- Develop program evaluations and annual member surveys to track member needs, engagement, and satisfaction; provide annual summary of findings to the board of directors and executive director.
- Keep abreast of contemporary, local architectural topics, issues, leaders, thinkers, best practices, and current local design projects which serve as the basis for AIA Chicago’s educational offerings.
- Monitor, evaluate, and assess all AIA Chicago’s existing and future educational programs with an eye towards increasing the numbers and percentages of members who participate in the chapter’s offerings.
- Identify and implement new digital tools, strategies, and supplemental educational resources that can support deeper member engagement, participation, and learning.
- Work with the Executive Director to draft annual programs budgets; monitor expenses and revenue.
- Support the Director of Development and Sales in identifying potential sponsors (i.e. firms, vendors, suppliers, consultants) for programs and series.
- Guide the business case development and implementation for expanding AIA Chicago’s existing programs to other virtual platforms, including AIAU.
- Attend member programs on a regular basis in order to build relationships with members.
Honors and Design Awards Facilitation (25%)
- In collaboration with the Board VP of Honors and Awards and the Executive Director, support the annual development of all awards criteria/guidelines.
- Work with the Honors and Awards Committee to identify potential jurors.
- Setup and coordinate the digital awards platform for entries.
- Confirm submissions, answer questions, and act as the key point of contact for all Chapter awards jurors and award submitters.
- Facilitate/track the jury’s deliberations to ensure a smooth and organized process.
- Collaborate with colleagues in planning and executing AIA Chicago’s annual awards ceremonies and other major events as needed to ensure all award recipients are properly acknowledged.
- Assist the video production team with the content and development of the Lifetime Achievement Award video.
Events Support (5%)
- Support colleagues in the development and execution of large-scale organization-wide programs and events throughout the year.
Allied Organizations / External Program Partnerships (5%)
- Facilitate opportunities for new co-created programs and identify potential partnerships with allied professional organizations, local architecture organizations, and other AIA chapters.
All AIA Chicago staff members share the following core responsibilities:
- Provide outstanding service and ensure a welcoming culture for members and guests
- Answer basic questions about benefits and value of AIA membership, services, and programs
- Provide member care and customer service responses to frequently asked questions
- Advocate for and communicate the importance of design and the work of architects
- Promote a positive office culture of mutual respect, and maintain a flexible and collaborative attitude, working with other staff on projects, events, duties, and assignments as required
- Participate in all major Chapter events as needed, including but not limited to design awards and annual meetings
- Hybrid work schedule
- 401(k) with 4% company matching
- Dental insurance (80% employer / 20% employee)
- Health insurance (80% employer / 20% employee)
- 15 vacation days; 10 personal/sick days; 9 paid holidays and 2 floating holidays annually
- Pre-Tax Commuting benefits
- Flexible Savings Account (FSA)
- Annual professional development funds
- Life Insurance policy
- Short and Long-Term Disability Insurance
WHAT TO EXPECT IN THE PROCESS
Step One: All applicants will be reviewed and a small candidate group will be formed after phone screenings. Not all applicants will move to Step Two.
Step Two: Applicants in this group will be interviewed by AIA Chicago’s Executive Director via Zoom or in-person.
Step Three: There will be a final round of interviews with the final candidates who may be asked to provide additional information. Selection of the final candidate will occur after the final round of interviews. Once the final candidate has accepted the offer of employment, all other candidates will be notified of their status. The posting will remain open until the position is filled.
AIA Chicago is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. It does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local and federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, termination, or opportunities for training. AIA Chicago is committed to fair and equitable workplace where everyone is a valued and respected member of the team.
AIA Chicago is currently operating in a hybrid work environment with in-office work and optional remote workdays each week.
- Bachelor’s degree
- Demonstrated 3-5 years of experience in volunteer management (both small groups and individuals) in any setting or type of organization
- 3-5 years of experience in developing and planning programs, panels, or speaker series for adult learners/professionals or the public
- Exceptional writing and verbal presentation skills with the ability to effectively communicate the organization’s mission and vision
- Demonstrated experience in managing projects and working with large groups of diverse professionals and personalities
- Ability to pay attention to details, exercise sound judgment, take responsibility for meeting deadlines, and be a skilled problem solver
- Excellent time-management skills and the ability to multi-task in a creative environment
- An established commitment to AIA Chicago’s goals and vision of a more equitable, diverse, just, and inclusive profession of architecture
- Outstanding proficiency in Microsoft Office applications
- Comfortable with learning new online software systems
- Enjoyment in contributing to a small collaborative team of colleagues
- Preferred: Strong interest or background knowledge of the built environment through architecture, engineering, construction, development, real estate, urban planning, product suppliers, or an affiliate industry
About the Company
AIA Chicago is a small, highly collaborative office of eight full-time and two part-time team members. We support flexibility, creativity, and leadership. We value new ideas and perspectives that improve our work, our collaboration, and the future of the organization. We are here because we believe in the work and are excited about the prospect of supporting our members’ work of designing equitable, sustainable places and spaces.